new comment greyed out in word

If you are using Word for Microsoft 365 and if your version has switched to "modern comments" functionality instead of "classic comments", resolved comments will not appear in the margin but they are still shown in the Comments pane. Alas, the last of these is grayed out. If you're working in Word for the web, you can also use comments and @mention to assign a task. CharlieRB. A printout of an extract document will give you a far better overview of the comments. Word informs you that by making the conversion, some of the text box's formatting may be lost. The basic information about comments applies to both the built-in comment functionality and the functionality of the DocTools CommentManageradd-in. This feature is only available to enterprise customers in Word for the web. Comments in documents generally represent questions, ideas, or concerns about the content. As explained above, the style Comment Textis automatically applied to the comment text you enter. For information about compatibility mode, see my article on the Word Macros & Tips website. This way, you can quickly hide all resolved comments. Insert menu - Comment, keyboard: Ctrl+Alt+C (which inserts a special character for me). The built-in comment tools in Word are found on the Review tab. The next days, until 1 week after adding the comment: the actual weekday, e.g. You can enter a comment on each recorded change, If your problem has been solved or your question has been answered, please edit the, OpenOffice Basic, Python, BeanShell, JavaScript, [Solved] The option for inserting comments is grayed out, Re: The option for inserting comments is grayed out, Re: [Solved] The option for inserting comments is grayed out. Figure 18. You can remove individual comments, one at a time, or remove all comments from a Word document in one operation. The width seems to be measured from the position of the vertical bars that are added and to the edge of the page. Improve this answer. If you must be able . Making statements based on opinion; back them up with references or personal experience. which does not allow comments be inserted. Tip:The email alias is that part of theemail address before the @ sign. How are the comment styles defined by default? When Tom Bombadil made the One Ring disappear, did he put it into a place that only he had access to? To stop Word from changing the author name to "Author", please refer to the detailed description about this issue in my article "Track Changes in Word how it works". Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. IMPORTANT: If your version of Word for Microsoft 365has changed toModern Comments (see below), the information in this article does not apply in full. Figure 8. Syntax for comments numbers shown inline: NN#, where NN are the initials and # the index number of the comment, counted from the start of the document. How to make endnoteswithbracketsin Word? These improvements setthe stage for richer collaboration by your team, unifyhow comments work across Word endpointsas well asExcel and PowerPointfor a consistent, coherent experience. If you know the document contains comments but you can't see them, follow CHECK 1, CHECK 2, and CHECK 3 below. On all documents if a cell contains already a Comment, is it possible to modify or copy this comment, but on all the other cells, no way to add a comment or note. Even if I insert a new comment, I can't resolve it. Weekday names seem to be shown in the language set in the regional settings in Windows. by Sarariman Sat Oct 22, 2016 11:35 pm, Post Try viewing all markup inline, so it doesn't show in the margin. Making statements based on opinion; back them up with references or personal experience. Will be grateful for any suggestions. For help on finding the comment style names in the language of your version of Word, see my articles: Below, you will find the four comment styles listed with names in English, Danish, German, and French. You may experience that some types of modifications you make to a comment style dont have any effect when comments are shown in balloons. In the inserted comment, type the comment text. The switch to Modern Comments has frustrated many users and made many users angry. In what context did Garak (ST:DS9) speak of a lie between two truths? The section in Help about adding comments to text says that the command is Insert - Comment. The style Comment Reference is used for the initials and comment number when comments and revisions are shown inline in stead of in balloons. Select the Index tab, then type "comment" in the Search term box. Bottom-left part of Save As dialog box - turn off Maintain compatibility with previous versions of Word to convert the document to your version of Word. The resolve option the $! Modern comments on Windows supports most AutoCorrect functionality, however there are some capabilities that are not yet fully supported. The macro below will handle all comments in the active document. Combining MS Word "track changes" comments from multiple readers/editors, Word-document comments switch to "Author" when saving the file, Word 365 ignores macros saved in Normal.dotm. See the warning below before you use this method. Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. I suggest you try to open Excel in safe mode and check if the Comments option will be worked: Press Win + R, type " excel /safe" in the blank box, press Enter. If I am reading your question correctly, you need to change the way Word views the comments to be inline. The comment will remain in the sidebar, but it will be grayed out to show the comment has been resolved. Marking comments as resolved may help you keep track of which comments still need attention. In Word documents with many comments, it may sometimes be helpful to see only a subset of the comments. I cant add or dont see some types of formatting in modern comments, I cant add or dont see some existing objects when using modern comments, Some AutoCorrect functions no longer work as expected in modern comments, AutoText and Quick Parts do not work in modern comments, I dont see advanced proofing tools like grammar suggestions in modern comments. The behavior isnt always logical. Try saving the document in Word 97-2003 (*.doc) format. Word's comment functionality does not include functionality for changing the author name of existing comments. To hide comments (without deleting them), follow one of the methods below. Word lets you mark a comment as resolved. Microsoft is again playing with something they do not apparently understand here, and causing a serious bandwidth suck by forcing us to use multiple areas to reach all of the capabilities in comments. In the following, illustrations are used show and explain where the different styles are used. Just@mention someone, and thenselect the Assign to checkbox to assign the comment as a task. Figure 22. If viewing and adding these other content types in the default comment cards is essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. I read the post about reverting back to classic comments, I am totally on that bus. The Resolve icon changes to Reopen. Word lets you view documents in a number of ways. Select the Insert tab in the Ribbon > Comments group > Comment OR c. Press the keyboard shortcut Alt+Ctrl+M. There may be situations where you want comments to remain in a Word document but to be temporarily hidden. These include AutoFormat and Math AutoCorrect. A style in Word is a set of formatting characteristics that determine font and font size, color, alignment, spacing, etc. YA scifi novel where kids escape a boarding school, in a hollowed out asteroid, Storing configuration directly in the executable, with no external config files, How small stars help with planet formation. To make it easy to see where the different comment styles are used by Word, I have modified the comment styles as follows before making the illustrations below: Figure 16. This thread is . You can drag the comment window to the position you want. Pictures are turned off in all the following illustrations in this article. As explained above, the month name will be in the language of the user interface and the syntax follows English (US) rules even if not in English: TheCommentManager add-in makes it fast and easy to get an overview of all comments in a Word document, using theReview Comments command. Figure 23. Figure 20. You can then quickly step through the resolved comments and use the Delete Comment button to remove the ones you want to get rid of. See Figure 4B below. If this problem only appear in a specific file, please check if the file is protected. Note:This feature is currently available in Word for the web for all users. It will not change the name and initials in existing comments. Hoveron the anchor highlight in the document to see added emphasis to the relevant comment card. This will revert to the old comment features. You will also find tools to quickly find a specific comment in the original source document. Figure 4A. Explore subscription benefits, browse training courses, learn how to secure your device, and more. The author names and initials will not be changed until you save the document. @$%#%$ Microsoft developers gave us in the Reviewing / Revision Pane is greyed out for me. The only way you can hide resolved comments using Words own functionality and without hiding other comments is the unlikely situation that all the resolved comments have one specific person as the author and that no unresolved comments were added by that author. Symptoms. Can I draft more than one comment at a time? a non-breaking space (Ctrl+Shift+Spacebar), a hyphen or an En dash as both the author name and initials in the Change Author & Date dialog box in DocTools ExtractChanges Pro. Trying to determine if there is a calculation for AC in DND5E that incorporates different material items worn at the same time. The names of comment styles and other built-in styles in Word are language-specific. Figure 2. In Word,styles are used to manage the formatting of text. Can you reproduce the behavior with a new blank document? The command opens a dialog box from where you can manage all comments in the document. The display settings are not stored in the document. However, Word lets you remove personal information which will set the author name of all comments to "Author". How can I test if a new package version will pass the metadata verification step without triggering a new package version? I too am unable to reproduce the issue in Word 2010 - I can add comments to individual table cells or the entire table without any problems. TheDocTools CommentManager add-in gives you easy access to modify any of the comment styles. The Margin option lets you position the balloons in the left or right side of pages. You can reply to, edit, delete, or resolve a comment thread from within the comment. Chris, As you found out, Word does not allow you to add comments on a text box. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. the text that was selected when the comment(s) were inserted, is still in the document. You can use a macro (VBA) to change the author name(s) and initials in comments to other values. Word has a built-in feature you may use. To print without comments and other markup, turn off Print Markup. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Word lets you show/hide comments by author. 2. The rollout has been quite slow. How does comment drafting work? Via the Review tab > Tracking group > Show Markup > Specific People, you can turn off the display of comments and revisions made by specific people. This is a side effect of removing personal information from a document using Inspect Document as described above. Press Ctrl + Alt + M. Right-click any text and select New comment in the context menu. Always make sure to save a backup copy of your document before you change the author names. The pasted comments will not be linked to the original comments they keep the author names, time stamps and content from the original comments but they are independent comments. To switch between the contextual view and the Comments pane, simply click the Comments button in the upper right corner of your Word window. I am editing a paper for a friend - in .doc format, using Word 2010, with Tracking on. Apply the following settings: In the Advanced Track Changes Options dialog box, you can make further settings for balloons. If you delete a comment that has replies, all replies to the comment will be deleted too.If you delete a reply to a comment, only that reply will be deleted. TheDocTools CommentManageradd-in shows the actual comment number and total number of comments in the Status Bar when you use the Previous CommentorNext Comment commands. Many users have requested a way to revert to the old comment features, Classic Comments. The method removes all custom document properties and empties the built-in properties (Title, Author, Company, etc.). For example, "Forfatter" and "F" will be used in case of Danish. For example, you can quickly change all author names to the company name if you are going to share a document with external people. "Resolve" is disabled in this document for all comments. The modern comments experience in Word sets the stage for richer collaboration by your team and enables featuressuch as @mention notifications. To open the Advanced Track Changes Options dialog box: Figure 24. How to check if an SSM2220 IC is authentic and not fake? Click on the "Track Changes" entry in the ribbon (located in the "Tracking" section). Subject: Re: Word 2013 - Comments grayed out From: Guillaume Tourrette <guillaume -dot- tourrette -at- gmail -dot- com> To: techwr-l -at- lists -dot- techwr-l -dot- com Date: Mon, 13 Oct 2014 10:44:09 +0100. You are editing a Microsoft Word document that has Rights Management Services (RMS) applied to it and includes tracked changes. I can add comments in most of the document, but not in the last part: new comment button is greyed out (only for that for part of the document). Used for e.g. Type your comment in the field that appears in the right margin. New external SSD acting up, no eject option. Microsoft is again playing with something they do not apparently understand here, and causing a serious bandwidth suck by forcing us to use multiple areas to reach all of the capabilities in comments. In relation to comments, Print Layout view gives you the best overview. An @mention is also important for assigning tasks to your collaborators. You need to go through all the resolved comments and delete them one by one. The initials are the ones currently specified for the user in File > Options > General > Initials. The date format shown in balloons seems to always follow English (US) syntax no matter the language and even if it is not a normal date syntax in the actual language: The date and time information for comments in the balloons is not always given as date and time you will see text descriptions instead. This help content & information General Help Center experience. Is it possible to have a table with different background colors which automatically update? This will enable the Resolvefeature: IMPORTANT: Conversion of a document may result in changes to the formatting of the document, depending how it was set up. In Word for Windows and MacOS, it's available in Beta Channel and rolling out to Current Channel (Preview) and Production. For example, the Review Comments command opens a dialog box that works as a control center from where you can view, edit, delete, search comments and more. Most users, when they are through entering the comment text, hide the comments balloons so they will be able to see more of their document at once. To open that dialog box, click the small arrow (dialog box launcher) in the bottom-right corner of Review tab > Tracking group. Used for the comment text typed by users. When you @mention someone, you have the option to assign the comment to them as a task. The DocTools ExtractChanges Pro add-in (from version 6.0) includes a command,Change Author & Date, that lets you change the name in existing tracked changes and comments. The procedure may remove data that cannot be restored. Modern comments continue to work like comments did before. In addition, the add-in lets you export all comments to Excel where they will be listed with all metadata and with filter applied to every column, making it easy to filter so you see only unresolved comments. With modern comments, you no longer have to worry about your comments being seen by others before you're finished editing them. Different people can add comments and reply to other peoples comments. When you add a comment in Word, you'll see it appear in the right margin as close to the insertion point in the text as possible. In that situation, you could deselect that author in Review > Tracking group: Show Markup > Specific People. Even if I insert a new comment, I can't resolve it. Re: Comments greyed out on Insert. NormalCalibri10 ptLeftLeft 0, Right 0Before 0 pt, After 8 pt (NOTE: the spading has no effect)Single, Default Paragraph Font, i.e. Where are the dotted lines connecting comments to the anchor content? by floris v Sat Oct 22, 2016 12:03 pm, Post If you're an enterprise user working in a document saved to the cloud, you can use @mention to address a specific person in a comment or reply. In Apache OpenOffice 4.1.1, you should have Insert - Comment. With this update we've also improved the accessibility of comments by adding more ways to navigate and read comments using your keyboard and screen reader. It may be that the cursor is in some location, or something has been activated (and its popup hidden behind the main window). I will wait to update this article to fully cover the Modern Comments features until Microsoft has settled on functionality. by Bill Sat Oct 22, 2016 7:57 pm, Post Thanks! If you change that language, the date and time information will automatically change too. You can get access to the user name and initials settings via the Change User Name button in the Track Changes Options dialog box. Why is a "TeX point" slightly larger than an "American point"? When you post your comment, anybody that you've @mentioned in it will get an email notification. OpenOffice 4.1.11 on Ubuntu; LibreOffice 6.4 on Linux Mint, LibreOffice 7.4.3.2 on Ubuntu. Please check if there is "Compatibility Mode" shown next the file's name at the top of the Word app. Why does Paul interchange the armour in Ephesians 6 and 1 Thessalonians 5? Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. Also, you can't add comments inside footnotes, endnotes, headers or footers. it's there, but well hidden. We're continuing to explore the best options for using comments and tracked changes together. Here is how to do it; Review Ribbon > Tracking > Show Markup > Balloons select Show All Revisions Inline. That screenshot cracked it. Figure 14. User community support forum for Apache OpenOffice, LibreOffice and all the OpenOffice.org derivatives, Post If you haveDocTools CommentManager, pressingEsc will position the insertion point after the scope you selected, ready for you to continue typing without first deselecting the comment scope. In the Comments pane, click New. Here's how. To see comments, make sure that All Markup or Simple Markup is selected. I'm looking for confirmation on why some Track Changes Options appear greyed out in Word 2016 (64 bit). Normally, you can change the font size of text by modifying the font size of the style in use. a non-breaking space (Ctrl+Shift+Spacebar), a hyphen or an En dash. What is the etymology of the term space-time? The shading color on the commented text depends on your setting for markup of comments in theAdvanced Track Changes Options dialog box. It contains your name and a timestamp that's visible to others. Word lets you add two levels of comments. To use this method, all revisions must be shown inline. Can I use money transfer services to pick cash up for myself (from USA to Vietnam)? How to change the formatting of comments in Word? In the Markupgroup, the Comments drop-down list lets you select the color to use for comments. Click on the Convert to Frame button. The Show lines connecting to text check box lets you turn on/off lines that go from a comment to the commented text (comment scope) in the document. Microsoft now refers to the old comments as Classic Comments. You can also import the custom document properties directly from your backup copy of the original document. In this article, I link to myDocTools CommentManager add-inin relation to specific features. 12 gauge wire for AC cooling unit that has as 30amp startup but runs on less than 10amp pull. However, modern comments cards do not currently support: To view or add unsupported formatting in existing comments, use the Reviewing pane. If the screen tip does not appear, the problem is most likely that display of screen tips is turned off. Word does not include a tool that gives you a good overview of all comments. For details, see How to delete resolved comments in Word. Note that theDocTools CommentManager add-in lets you move a comment, i.e. by Sarariman Sat Oct 22, 2016 5:53 pm, Post (If you like to post that . You notice that you cannot use Word's Track Changes feature. Comments can be set to not be displayed. Insert Caption is grayed out even when text is selected. On the Review tab in the Ribbon, in the Comments group, click Delete >. See the illustration below. In case ofWord for Microsoft 365, see the notes below aboutModern Comments. You can show theReviewing Pane in any view except Read Mode. Thanks for contributing an answer to Super User! If so, please backup the file fist, then upgrade the document to the newest file format via going to File > Info, use Convert function. Balloon area with examples of comment and revisions. Here is the reason why: Figure 11A. Note that the DocTools CommentManager add-in lets you easily change the user name and initials, also in existing comments. The Track Changes control, as well as the Accept and Reject changes controls are disabled. Sharing best practices for building any app with .NET. If a page has too many comments for Word to have room for all the comment text, the comments will be collapsed. Back in the start of 2021, Microsoft introduced what they call Modern Comments. Word 2010 : can't insert cursor into a cell to type a text, but it works for the cell in next page. Figure 3. Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. Notes: 1. you need to repeat the step 4 - 6 to add comments to all text boxes as you need. Please refer to Doug Robbins's reply in, Thanks! Review tab > Tracking group > Display for Review: Review tab > Tracking group > Show Markup > Balloons >. To find out why this happens and how to solve it, read on below. Figure 4B. After you draft a new comment or reply, click the Post comment or Post reply button or use the keyboard shortcutCtrl+Enter (Windows) or Cmd + Enter (MacOS) to share your thoughts with others. What is the difference between these 2 index setups? (If you like to post that as answer, I can accept it), Word (365): Comments: "Resolve" is always disabled, Cannot Mark Comments as Resolved ("Resolved" button grayed out), The philosopher who believes in Web Assembly, Improving the copy in the close modal and post notices - 2023 edition, New blog post from our CEO Prashanth: Community is the future of AI. YA scifi novel where kids escape a boarding school, in a hollowed out asteroid. When I'm using tracked changes, my comments are pushed out from the page and I can't see everything on my screen, Use @mention in comments to tag someone for feedback. Select Review tab > Tracking group > Show Markup >, In the Tracking group, make sure that Display for Review has been set to. This article has explained how add comments in Word, how to remove comments in Word, print without comments, change font size of comments and a lot more. Up to 20 different colors can be in use. Note that Word 2013 and later versions do not number comments when shown in the balloon area/Comments pane. Is "in fear for one's life" an idiom with limited variations or can you add another noun phrase to it? Figure 15. I hope this article helps you in your future work with comments in Word. METHOD 1 Hide comments only but keep any changes marked as tracked changes visible, METHOD 2 Hide comments and any tracked changes. Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. As of 20-Jun-2021, I released version 3.0 ofDocTools CommentManager that works with both classic comments and Modern Comments. What sort of contractor retrofits kitchen exhaust ducts in the US? Why? Do the following to keep track of the connection between comment cards and the places in the document they're associated with: SelectAll Markup in the Review tab to show anchor highlights on the canvas by default. Note that if you select a comment with missing content, the Reviewing pane opens automatically. There is no option for Insert - Comment. The dialog box has options for both comments and revisions, i.e. It is set out in the "How to Play" that the PW can contain letters not on the grid. Comments are especially useful in the editing and reviewing process of a Word document. Make sure the comment is displayed. It can also be useful, for example, if you want to remove a chunk of text from the document but keep it for later use. Example: LF5. See Figure 25 above, second colored frame. The change of the setting does not take effect until you have restarted Word. I have a document with a table. On the Review tab, click the dialog box launcher in the Tracking group to open the Track Changes Optionsdialog box. If you're using an older version of Office, you'll still see comments from other users, but in the classic Comments experience. Microsoft has listened and some improvements have been made. Mid 2021, I had to install the Insider Beta version of Office on a computer to get access to Modern Comments so I could test it. Is it possible to change the date of a comment in Word? When finished, all comments can easily be deleted. In Word, you can use comments to add notes to the document content. If you compare with Figure 16, you can see that name and revision info is boldeven it the styleBalloon Textis not defined as bold. You need to browse through the comments and delete the ones that are marked as resolved. How to check if an SSM2220 IC is authentic and not fake? Apache OpenOffice 4.1.13 on Xubuntu 22.04.1 LTS. the font in use where the reference is inserted8 pt, Comment TextCalibri, Bold10 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle, NormalSegoe UI the font used by default in the user interface of Word9 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle. Can you describe more about your document? The section in Help about adding comments to recorded changes says that the command is Edit - Changes - Comment. Since it may be one of the changes most users want to make in relation to the display of comments, I have included the steps with some extra tips here. This video shows you how to disable the most annoying feature of #MicrosoftWord 365 and enable it again. DocTools CommentManager add-in is completelycompatible with Word's own comment features. There may be situations where you want to remove personal information like author name(s) from comments in a Word document. Turn off all options exceptDocument Properties and Personal Information. With this update, you no longer have to worry about your comments being seen by others before youre finished editing them. Click in the comment text of the comment you are going to mark as resolved. How to show comments in balloons in Word. The information in this article applies to Word 2013, Word 2016, Word 2019, Word 2021, and Word for Microsoft 365 on PC/Windows. The built-in functionality in Word lets you add/insert comments from two different places. Asking for help, clarification, or responding to other answers. The two are not a million miles apart and I'm ashamed for not working that out myself. The currently defined user name and initials are also used in insertions, deletions, and formatting changes made while track changes is turned on.

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